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Protection of Minors Policy

Illinois State University is committed to ensuring a safe and secure environment when University faculty, staff, and students have direct contact with minors. The purpose of this policy is to ensure that minors are provided appropriate treatment and protections when

  • participating in programs and/or activities being held on property owned or controlled by Illinois State University, or
  • when agents/representatives of the University including, but not limited to, employees, students and/or volunteers have direct contact with minors

This Policy establishes:

  • A Minors Activity Compliance Committee that is charged with reviewing University Programs/Activities involving minors
  • Minimum standards of conduct for interacting with minors
  • Procedures for reporting and responding to suspicions of abuse or neglect of minors
  • Guidelines for the registration and operation of Programs/Activities that involve minors
  • Training requirements for ISU faculty, staff, students and volunteers who oversee programs that involve minors
  • Background check requirements for faculty, staff, students and volunteer members who interact with minors in ISU sponsored Programs/Activities

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Definitions

For purposes of this policy

Minor: An individual under the age of 18 who is not enrolled or accepted for enrollment at Illinois State University. Enrolled and accepted students are protected by other University policies.

Direct Contact: Shall be determined by appropriate ISU officials based on individual circumstances and shall include but not be limited to:

  • Direct interaction, care, supervision, guidance, and/or control of minors;
  • Access to minors where one-on-one contact with minor is possible;
  • Authorized building access to facilities/property where minors are present (e.g. issued a key or similar access) or;
  • Unchaperoned time in facilities/property where minors are present. A chaperone must be an ISU employee who has undergone a successful background check, and must be present at all times during the event or activity.

Minors Activity Compliance Committee (MACC): Consists of representatives from Academic Affairs, University Police Department, General Counsel, Risk Management, Environmental Health and Safety, and ISU Faculty. The Minors Activity Compliance Committee will review all requests for University Programs/Activities involving minors to ensure that each Program/Activity meets the requirements of this policy with respect to the protection of minors.

Program/Activity: any organized event that is offered by an academic or administrative unit of Illinois State University or registered student organization, whether on or off-campus or by non-ISU organizations using campus facilities that includes the participation of minors. It shall exclude:

  • Events or activities that are open to the general public where parents/guardians are expected to provide supervision.
  • Events or activities where parents/guardians are explicitly required to accompany minors.
  • Official ISU Admissions related activities for prospective students, including preview, visits by candidates for admission, and prospective students and student athletes.
  • Minors employed by ISU. Hiring managers will, at minimum be required to comply with the Protection of Minors Policy.

Program/Activity Event Sponsor: Individual(s) designated as the primary contact for the Program/Activity involving minors. The Sponsor organizes or is responsible for organizing and requesting application for the Program/Activity involving minors.

Violations

  1. If a University agent/representative, including but not limited to employees, students, volunteers, and vendor/contractors, is alleged to have engaged in inappropriate conduct with a minor, that individual is required to immediately discontinue all activities on University grounds or otherwise affiliated with the University that entail direct contact with minors until such allegation has been resolved.
  2. Individuals who fail to comply with this policy or who have been found to have engaged in inappropriate conduct with a minor may be subject to sanction or discipline, up to and including termination for employees, dismissal for students, revocation of volunteer status, suspension or debarment for vendors, termination of use (current and future) of University owned or controlled property for outside groups, referral to law enforcement agencies, or other appropriate action.
  3. Any individual who knowingly provides false information or makes a false report of wrongful conduct or a subsequent false report of retaliation may also be subject to disciplinary action, up to and including termination for employees, dismissal for students, suspension or debarment for vendors, revocation of volunteer status, termination of use (current and future) of University owned or controlled property for outside groups, and any other appropriate action.

Reporting Obligations

Note: Every member of the Illinois State University community has an obligation to immediately report instances or suspected instances of abuse or neglect with minors to the Illinois Department of Children & Family Services (DCFS) at 1-800-25ABUSE, and the Illinois State University Police at (309) 438-8631

Emergency

  • STEP 1 In an emergency, when there is immediate risk of harm, or when a child has been injured: Dial 9-1-1
  • STEP 2 Immediately call the DCFS Hotline: 1-800-25ABUSE. The hotline is available 24-hours every day of the year.
  • STEP 3 After you have called the DCFS hotline, contact the Illinois State University Police at (309) 438-8631 or complete the Public Incident Report Form at the Campus Safety & Security website.

Non-Emergency

  • STEP 1: Immediately call the DCFS Hotline: 1-800-25ABUSE. The hotline is available 24-hours every day of the year.
  • Step 2: After you have called the DCFS Hotline, contact the Illinois State University Police at (309) 438-8631 or complete the Public Incident Report Form at the Campus Safety & Security website.

2017-09-13T16:52:51.069-05:00 2017
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