Employee Accident Reporting for Work Related Injuries/Illness

Injured employees should immediately report any injury or illness arising out of the course of employment to their supervisor. Even if medical attention is not being sought, all injuries need to be reported.

Employees and their supervisors can contact the Workers' Compensation Coordinator in Environmental Health & Safety (EHS) at (309)-438-2007 regarding any employment injuries, work- related illnesses, and how to report them. EHS is the University’s contact for accident reporting and any follow up if needed

Injured employees are encouraged to seek treatment through OSF HealthCare.

The university has an arrangement with OSF HealthCare to provide evaluation and treatment for work related injuries at the OSF Occupational Health Center, OSF Prompt Care locations, and the OSF St. Joseph Medical Center Emergency Room. Reference the Locations for Medical Assistance page for directions and locations.

The supervisor, or designee in his/her absence, shall ensure that the injured employee receives the required medical care and has transportation to the designated medical facility (Preference should be given to the use of a university vehicle). It is the employee’s responsibility to notify the medical care provider that the injury is a work-related injury so that bills for service are directed to Environmental Health and Safety.

 

Immediately after ensuring the employee receives proper medical attention, the supervisor should initiate an accident investigation to focus on the root cause(s) of the incident/accident and identify any corrective actions in relation to the incident. Assistance with investigations is available from Environmental Health and Safety if necessary.

All Illinois State University employees injured during the course of employment must notify their immediate supervisor as soon as possible but no later than 45 days after the injury occurs. Employees and their supervisors can contact the Workers' Compensation Coordinator in Environmental Health & Safety (EHS) at (309)-438-2007 regarding any employment injuries, work- related illnesses, and how to report them. EHS is the University’s contact for accident reporting and any follow up if needed

The supervisor shall complete a report of the incident through the ISU Accident Reporting module in iPeople.

See the “Supervisor Only Online Injury/Illness Reporting” page.

PLEASE NOTE THAT THE STATE OF ILLINOIS DEPARTMENT OF CMS-RISK MANAGEMENT HAS ANNOUNCED THAT GALLAGHER BASSETT WILL REPLACE TRISTAR AS THE STATE OF ILLINOIS WORKERS' COMPENSATION THIRD PARTY ADMINISTRATOR.  EFFECTIVE FEBRUARY 1, 2023, ALL CLAIMS WILL NEED TO BE REPORTED TO AND HANDLED BY GALLAGHER BASSETT. 

The initial claims process begins with the injured or ill employee promptly informing his/her supervisor of the injury or illness. If the employee has or will seek off-site medical treatment, either through their personal physician, ISU Preferred Provider Agreement or the emergency room, the claims process will need to be initiated. Upon notification of an employee seeking medical treatment, the supervisor will direct the employee to contact Gallager/ Bassett, the State of Illinois Central Management Services Workers' Compensation Third Party Administrator, via the toll-free injury reporting hotline (1-833-891-1372).  In the event the employee cannot make the call, the supervisor may also make the call to initiate the claims process.

The supervisor will then promptly complete the ISU Accident Reporting section in iPeople referenced in the previous section.  If the employee sought off-site medical attention, a Workers' Compensation packet will also need to be completed.  

The packet includes the following forms:

• Workers' Compensation Employee's Notice of Injury (Employee)
• Initial WC Medical Report and Letter (Employee takes to treating doctor)
• Supervisor's Report of Injury or Illness (Supervisor)
• Workers' Compensation Witness Report (Witness)
• Authorization to Disclose Medical Information (Employee)
• Physician's Statement (CMS-95)

The Workers’ Compensation Coordinator will follow up with the injured employee and department, if necessary, on returning to work or if there are any restrictions. The injured employee is required to have a return to work slip from Environmental Health and Safety or Human Resources if they sought medical attention before reporting to their department. They cannot return to work without one.

All bills associated with the work-related injury should be forwarded to the Workers’ Compensation Coordinator at 1320 Environmental Health and Safety for processing. If the employee is personally billed or was required to pay at time of service by the medical facility/pharmacy, he/she shall also submit these bills, receipts, and completed forms to the Workers’ Compensation Coordinator for timely processing.

Contact the Workers’ Compensation Coordinator at 309-438-2007 with any questions.